Data room software security includes multiple layers of security that ensure the security of sharing, storage, and collaboration on sensitive information. It provides access controls for users that limit who can access and edit documents, as well as audit trails that document the actions of the user. It also comes with a variety of encryption options for documents to protect data at rest and during transit. Other features, such as dataroomanalytics.net watermarks, stop unauthorized sharing by displaying an unchangeable unique identifier on every file. It also comes with two-factor authentication, which requires a second verification method for users to log-in and reduces the threat of malware. It also should support secure sheet viewing in order to protect formulas and PII in Excel files.
Many industries are subject to federal, state, and international laws and regulations, including the California Consumer Privacy Act (CCPA), GDPR, HIPAA, FISMA, SOC 1 and 2, SOX and ISO 27001. Data breaches can lead to fines, legal penalties and lawsuits, as well as reputational damage. They can also trigger disruptions to operations and even loss of revenue. Data room security assists in compliance with these regulations and laws by making sure that only authorized persons have access to sensitive information shared. It can also assist in preventing leaks of data and other security threats by reducing the chance that unauthorized users can gain access to sensitive data through hacking or malware, phishing and man-in-the-middle attacks. It comes with end-to-end encryption that protects the data on the device used by the sender and only decrypts them on the recipient’s device and prevents unauthorized access to data even if a file is intercepted during transmission. It also has activity tracking, which monitors and logs changes made on files by users and alerts administrators to suspicious behavior.